NOTICE OF EXTRAORDINARY GENERAL MEETING (EGM) OF MEMBERS OF THE COUNCIL

To: SRTEPC

Notice is hereby given that an Extra Ordinary General Meeting of the Members of the Synthetic and Rayon Textiles Export Promotion Council, SRTEPC will be held on Thursday, 31^st March, 2016 at the Registered Office, ‘Resham Bhavan’, 78, Veer Nariman Road, Churchgate, Mumbai 400 020, at 2.00 p.m. to transact the following business:

SPECIAL BUSINESS

ITEM No.1: Alteration of Articles of Association of Council of which pre-approval of Ministry of Corporate Affairs, Government of India, has been received.

To consider and if thought fit, to pass with or without modification (s) the following resolutions as SPECIAL RESOLUTIONS.

“RESOLVED THAT pursuant to section 14, 114 and 117 of the Companies Act , 2013 and other applicable provisions and sections , if any , of the Companies Act, 2013, the Regulations contained in the existing Articles of Association of the council, be and are hereby replaced with the new set of Articles of Association of council, a copy of which is placed before the meeting and duly initiated by the Chairman for the purpose of identification and that the Regulations be incorporated in the Articles of Association of the Council and shall be binding on the members of the Council and others and shall be effective from 31^st March, 2016.

Note:

The Council received only one nomination for the post of Vice Chairman, which was scrutinized by the Election Committee and declared valid nomination. Being a single valid nomination no election was required to be held. We are pleased to announce the unopposed election of Shri Sri Narain Aggarwal as Vice Chairman of SRTEPC.

By Order of the COA,SRTEPC

Executive Director Cum Secretary, The Synthetic & Rayon Textiles Export Promotion Council
Resham Bhavan, 78 Veer Nariman Road,
Churchgate, Mumbai 400 020

Place : Mumbai

THE SYNTHETIC & RAYON TEXTILES EXPORT PROMOTION COUNCIL

Voting through electronic means

In compliance with provisions of Section 108 of the Companies Act, 2013, Rule 20 of the Companies (Management and Administration) Rules, 2014 as amended by the Companies (Management and Administration) Amendment Rules, 2015 and Clause 35B of the Listing Agreement, the Council is pleased to provide members facility to exercise their right to vote on resolution proposed to be considered at the SRTEPC Extraordinary General Meeting (EGM) to be held on 31^st March, 2016 by electronic means and the business may be transacted through e-Voting Services. The facility of casting the votes by the members using an electronic voting system from a place other than venue of the EGM) (“remote e-voting”) will be provided by National Securities Depository Limited (NSDL).
The facility for voting through remote e-voting shall also be made available at the venue of the EGM (31^st March, 2016) and the members attending the meeting who have not cast their vote by remote e-voting shall be able to exercise their right at the meeting.
The members who have cast their vote by remote e-voting prior to the EGM may also attend the EGM but shall not be entitled to cast their vote again.
The remote e-voting period commences on 29^th March, 2016 (10:00 am) and ends on 30^th March, 2016 (5:30 pm). During this period members’ of the Council, whose name is recorded in the register of the Council categorized MEMBER may cast their vote by remote e-voting. The remote e-voting module shall be disabled by NSDL for voting thereafter. Once the vote on a resolution is cast by the member, the member shall not be allowed to change it subsequently.
The process and manner for remote e-voting are as under:
In case a Member receives an email from NSDL [for members whose email IDs are registered with the Council :
Open email and open PDF file viz; “remote e-voting.pdf” with your Client ID or Folio No. as password. The said PDF file contains your user ID and password/PIN for remote e-voting. Please note that the password is an initial password.
Launch internet browser by typing the following URL: https://www.evoting.nsdl.com/
Click on Shareholder - Login
Put user ID and password as initial password/PIN noted in step (i) above. Click Login.
Password change menu appears. Change the password/PIN with new password of your choice with minimum 8 digits/characters or combination thereof. Note new password. It is strongly recommended not to share your password with any other person and take utmost care to keep your password confidential.
Home page of remote e-voting opens. Click on remote e-voting: Active Voting Cycles.
Select “EVENT” of THE SYNTHETIC & RAYON TEXTILES EXPORT PROMOTION COUNCIL (SRTEPC)
Now you are ready for remote e-voting as Cast Vote page opens.
Cast your vote by selecting appropriate option and click on “Submit” and also “Confirm” when prompted.
Upon confirmation, the message “Vote cast successfully” will be displayed.
Once you have voted on the resolution, you will not be allowed to modify your vote.
In case of any queries, you may refer the Frequently Asked Questions (FAQs) for Members and remote e-voting user manual for Members available at the downloads section of www.evoting.nsdl.com or call on toll free no.: 1800-222-990.
If you are already registered with NSDL for remote e-voting then you can use your existing user ID and password/PIN for casting your vote.
If you are already registered with NSDL for remote e-voting then you can use your existing user ID and password for casting your vote. If you forgot your password, you can reset your password by using “Forgot User Details/Password” option available on www.evoting.nsdl.com or contact NSDL at the following toll free no.: 1800-222-990.
A member may participate in the EGM even after exercising his right to vote through remote e-voting but shall not be allowed to vote again at the EGM.
A person, whose name is recorded in the register of members who have submitted categorization of membership maintained by the Council as on the cut-off date only shall be entitled to avail the facility of remote e-voting as well as voting at the EGM through e-voting.
Ms. Nishi Jain, Company Secretary (Membership No. ACS 22386) has been appointed for as the Scrutinizer for providing facility to the members of the Council to scrutinize the voting and remote e-voting process in a fair and transparent manner.
The Chairman shall, at the EGM, at the end of discussion on the resolutions on which voting is to be held, allow voting with the assistance of scrutinizer, by use of “remote e-voting” for all those members who are present at the EGM but have not cast their votes by availing the remote e-voting facility.
The Scrutinizer shall after the conclusion of voting at the general meeting, will first count the votes cast at the meeting and thereafter unblock the votes cast through remote e-voting in the presence of at least two witnesses not in the employment of the Council and shall make, not later than three days of the conclusion of the EGM, a consolidated scrutinizer’s report of the total votes cast in favour or against, if any, to the Chairman or a person authorized by him in writing, who shall countersign the same and declare the result of the voting forthwith.
The Results declared alongwith the report of the Scrutinizer shall be placed on the website of the SRTEPC (www.srtepc.org) and on the website of NSDL immediately after the declaration of result by the Chairman or a person authorized by him in writing.