Procedure for dealing with “shipping bill copies” consequent to doing away of “Exchange Control Copy” and “Export Promotion Copy” of shipping bill vide Board Circular No 55/ 2016-Cus, dated 23rd November, 2016

Circular No.ES/346  /2016-17                                                                        March 20, 2017

To: Members of the Council

Sub:  Procedure for dealing with “shipping bill copies” consequent to doing away of “Exchange Control Copy” and “Export Promotion Copy” of shipping bill vide Board Circular No 55/ 2016-Cus, dated 23rd November, 2016

Dear Member,

JNCH has issued  Public Notice No. 36/2017  dated 17.03.2017 on the above subject.

Attention is invited to Para of said Board Circular No 55/ 2016-Cus, dated 23rd November, 2016 , which is reproduced below for reference:

Shipping Bill (Exchange Control copy and Export Promotion copy)

After the Appraiser grants LEO (Let Export Order) in the system, printout of the Shipping Bill is generated by the system in triplicate i.e. (i) Customs copy (ii) Exporter's copy and (iii) Exchange Control Copy. The fourth copy namely the Export Promotion Copy is generated after submission of EGM. Further, with regard to Shipping Bill:

1. detailed copy of the Shipping Bill is not required by the Authorised Dealer. It is enough if a summary copy is printed.
2. CBEC provides copies of digitally signed Shipping Bills to DGFT.
3. The data of Shipping Bill is integrated with EDPMS (Export Data Processing and   Monitoring System) of RBI.

In the light of the above, printing of the Exchange Control copy and Export Promotion copy of the Shipping Bill does not serve any useful purpose.

In this connection, JNCH had received representations from the members of trade that due to submission of “Exporter copy” of SB to shipping line, no copy of SB is available with them for their record, audit and various other business purposes.

In view of the above, it has been decided that following procedure should be followed on dealing with Shipping Bill (SB) consequent to doing away of “Exchange Control Copy” and “Export Promotion Copy” of shipping bill vide Board Circular No 55/ 2016-Cus, dated 23rd November, 2016;

i.      Customs will not retain “Customs copy” of SB at the time of issue of LEO

ii.   “Customs copy” of SB should be submitted by exporter to shipping line as proof of  “Customs clearance”. This “Customs Copy of SB” handed over to shipping line will be submitted by shipping lines to Customs as part of Export General Manifest  (EGM).

iii.  Exporter may retain “Exporter Copy” of LEO for their record / future reference / post audit etc.

 Members may kindly make note of the same.

Thanking you,

V.ANIL KUMAR
EXECUTIVE DIRECTOR