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Clarifications on exports related refund issues

Circular No. ES/330/2017-18                                                             March 16, 2018

To: Members of the Council     

Sub: Clarifications on exports related refund issues

Dear Member,

The Council would like to inform you that CBEC has issued Circular No. 37/11/2018- GST  dated March 15, 2018 on the above subject.

Your kind attention is invited to Board’s Circular No. 17/17/2017 – GST dated November 15, 2017 and Circular No. 24/24/2017 – GST dated December 21, 2017 wherein various issues were clarified in relation to processing of claims for refund.  However, still several representations have been received by CBEC seeking further clarifications on issues relating to refund.

In this circular, Government has clarified following issues with a view to ensure uniformity in the implementation of the provisions.

Relevant extract is given here- below:-

  1. Non-availment of drawback:
  • The third proviso to sub-section (3) of section 54 of the CGST Act states that no refund of input tax credit shall be allowed in cases where the supplier of goods or services or both avails of drawback in respect of central tax.
  • It is clarified that in the paragraph 8.0 of Circular No. 24/24/2017 – GST, dated 21st December 2017, reference to “section 54(3)(ii) of the CGST Act” is a typographical error and it should read as “section 54(3)(i) of the CGST Act” and also,  reference has been made only to Central Tax, Integrated Tax, State / Union territory tax and not to customs duty leviable under the Customs Act, 1962.
  • Hence, a supplier availing of drawback only with respect to basic customs duty shall be eligible for refund of unutilized input tax credit of Central Tax / State Tax / Union Territory Tax / Integrated Tax / compensation cess under the said provision.
  • It is also clarified that refund of eligible credit on account of State tax shall be available even if the supplier of goods or services or both has availed of drawback in respect of central tax.
  1. Amendment through Table 9 of GSTR-1:
  • It is reported that refund claims are not being processed on account of mis-matches between data contained in FORM GSTR-1, FORM GSTR-3B and shipping bills/bills of export.
  • The facility of filing of Table 9 in FORM GSTR-1, an amendment table which allows for

amendments of invoices/ shipping bills details furnished in FORM GSTR-1 for earlier tax period, is already available.

  • If a taxpayer has committed an error while entering the details of an invoice / shipping bill / bill of export in Table 6A or Table 6B of FORM GSTR-1, the same can be rectified in Table 9 of FORM GSTR-1.
  • While processing refund claims on account of zero rated supplies, information contained in Table 9 of FORM GSTR-1 of the subsequent tax periods should be taken into cognizance, wherever applicable.
  • Kindly refer to CBEC Circular No. 26/26/2017 – GST dated 29th December, 2017, for  procedure for rectification of errors made while filing the returns in FORM GSTR-3B.
  1. Exports without LUT:
  • Export of goods or services can be made without payment of integrated tax under the provisions of rule 96A of the Central Goods and Services Tax Rules, 2017 (the CGST Rules).
  • An exporter is required to furnish a bond or Letter of Undertaking (LUT) to the jurisdictional Commissioner before effecting zero rated supplies (Refer CBEC Circular No.8/8/2017 –GST dated 4th October, 2017 for procedure for filing of LUT).
  • It has been noticed  by the Board that in some cases, such zero rated supplies have been made before filing the LUT and refund claims for unutilized input tax credit have been filed.
  • It is emphasized that the substantive benefits of zero rating may not be denied where it has been established that exports in terms of the relevant provisions have been made.
  • The delay in furnishing of LUT in such cases may be condoned and the facility for export under LUT may be allowed on ex post facto basis taking into account the facts and circumstances of each case.
  1. Exports after specified period:
  • Rule 96A (1) of the CGST Rules provides that any registered person may export goods or services without payment of integrated tax after furnishing a LUT / bond and that he would be liable to pay the tax due along with the interest as applicable within a period of fifteen days after the expiry of three months or such further period as may be allowed by the Commissioner from the date of issue of the invoice for export, if the goods are not exported out of India.
  • The time period in case of services is 15 days after the expiry of 1 year or such further period as may be allowed by the Commissioner from the date of issue of the invoice for export, if the payment of such services is not received by the exporter in convertible foreign exchange.
  • In this regard, it is emphasized that exports have been zero rated under the Integrated Goods and Services Tax Act, 2017 (IGST Act) and as long as goods have actually been exported even after a period of three months, payment of integrated tax first and claiming refund at a subsequent date should not be insisted upon.
  • In such cases, the jurisdictional Commissioner may consider granting extension of time limit for export as provided in the said sub-rule on post facto basis keeping in view the facts and circumstances of each case. The same principle should be followed in case of export of services.
  1. Deficiency memo:
  • There can be only one deficiency memo for one refund application and once such a memo has been issued, the applicant is required to file a fresh refund application, manually in FORM GST RFD-01A.
  • This fresh application would be accompanied with the original ARN, debit entry number generated originally and a hard copy of the refund application filed online earlier.
  • Once an application has been submitted afresh, pursuant to a deficiency memo, the proper officer will not serve another deficiency memo with respect to the application for the same period, unless the deficiencies pointed out in the original memo remain unrectified, either wholly or partly, or any other substantive deficiency is noticed subsequently.
  1. Self-declaration for non-prosecution:
  • The facility of export under LUT is available to all exporters in terms of Notification No. 37/2017- Central Tax dated 4th October, 2017, except to those who have been prosecuted for any offence under the CGST Act or the IGST Act or any of the existing laws in force in a case where the amount of tax evaded exceeds two hundred and fifty lakh rupees.
  • Para 2(d) of the Circular No. 8/8/2017-GST dated 4th October, 2017, mentions that a person intending to export under LUT is required to give a self-declaration at the time of submission of LUT that he has not been prosecuted. Persons who are not eligible to export under LUT are required to export under bond.
  • It is clarified that this requirement is already satisfied in case of exports under LUT and asking for self–declaration with every refund claim where the exports have been made under LUT is not warranted.
  1. Refund of transitional credit:
  • Refund of unutilized input tax credit is allowed in two scenarios mentioned in sub-section (3) of section 54 of the CGST Act. These two scenarios are zero rated supplies made without payment of tax and inverted tax structure.
  • In sub-rule (4) and (5) of rule 89 of the CGST Rules, the amount of refund under these scenarios is to be calculated using the formulae given in the said sub-rules.
  • The formulae use the phrase ‘Net ITC’ and defines the same as “input tax credit availed on inputs and input services during the relevant period other than the input tax credit availed for which refund is claimed under sub rules (4A) or (4B) or both”.
  • It is clarified that while calculating amount of refund under Rule 89 of the CGST Rules [i.e. zero-rated supplies made without IGST under LUT], ‘Net ITC’ shall not include transitional credits. 
  1. Discrepancy between values of GST invoice and shipping bill/bill of export:
  • In certain cases, where the refund of unutilized input tax credit on account of export of goods is claimed and the value declared in the tax invoice is different from the export value declared in the corresponding shipping bill under the Customs Act, refund claims are not being processed.
  • It is clarified that the zero rated supply of goods is effected under the provisions of the GST laws.
  • An exporter, at the time of supply of goods declares that the goods are for export and the same is done under an invoice issued under rule 46 of the CGST Rules.
  • The value recorded in the GST invoice should normally be the transaction value as determined under section 15 of the CGST Act read with the rules made thereunder.
  • The same transaction value should normally be recorded in the corresponding shipping bill / bill of export.
  • During the processing of the refund claim, the value of the goods declared in the GST invoice and the value in the corresponding shipping bill / bill of export should be examined and the lower of the two values should be sanctioned as refund.
  1. Refund of taxes paid under existing laws:
  • Sub-sections (3), (4) and (5) of section 142 of the CGST Act provide that refunds of tax/duty paid under the existing law shall be disposed of in accordance with the provisions of the existing law. It is observed that certain taxpayers have applied for such refund claims in FORM GST RFD-01A also.
  • In this regard, the field formations are advised to reject such applications and pass a rejection order in FORM GST PMT-03 and communicate the same on the common portal in FORM GST RFD-01B.
  • The procedures laid down under the existing laws viz., Central Excise Act, 1944 and Chapter V of the Finance Act, 1994 read with above referred sub-sections of section 142 of the CGST Act shall be followed while processing such refund claims.
  • Furthermore, the Board has noticed that the field formations are rejecting, withholding or re-crediting CENVAT credit, while processing claims of refund filed under the existing laws. In this regard, attention is invited to sub-section (3) of section 142 of the CGST Act which provides that the amount of refund arising out of such claims shall be refunded in cash. Further, the first proviso to the said sub-section provides that where any claim for refund of CENVAT credit is fully or partially rejected, the amount so rejected shall lapse and therefore, will not be transitioned into GST.
  • Also, no refund of the amount of CENVAT credit is granted in case the said amount has been transitioned under GST. The field formations are advised to process such refund applications accordingly.
  1. Filing frequency of Refunds:
  • Section 2(107) of the CGST Act defines the term “tax period” as the period for which the return is required to be furnished. The terms ‘Net ITC’ and ‘turnover of zero rated supply of goods/services’ are used in the context of the relevant period in rule 89(4) of CGST Rules. The phrase ‘relevant period’ has been defined in the said sub-rule as ‘the period for which the claim has been filed’.
  • In many scenarios, exports may not have been made in that period in which the inputs

or input services were received and input tax credit has been availed. Similarly, there may be cases where exports may have been made in a period but no input tax credit has been availed in the said period. The above referred rule, taking into account such scenarios, defines relevant period in the context of the refund claim and does not link it to a tax period.

  • It is clarified that to provide liberty to exporter to file refund claim for one calendar month / quarter or by clubbing successive calendar months / quarters at his option. But, it is to be borne in mind, calendar month(s) / quarter(s) for which refund claim has been filed, cannot spread across different financial years.
  1. Bank Realisation Certificates (BRC)/ Foreign Inward Remittance Certificates (FIRC) for export of goods:
  • It is clarified that the realization of convertible foreign exchange is one of the conditions for export of services. In case of export of goods, realization of consideration is not a pre-condition.
  • In rule 89 (2) of the CGST Rules, a statement containing the number and date of invoices and the relevant BRC or FIRC is required in case of export of services.
  • In case of export of goods, a statement containing the number and date of shipping bills or bills of export and the number and the date of the relevant export invoices is required to be submitted along with the claim for refund.
  • Hence, insistence on proof of realization of export proceeds for processing of refund claims related to export of goods has not been envisaged in the law and should not be insisted upon.
  1. Supplies to Merchant Exporters:
  • Notification No. 40/2017 – Central Tax (Rate), dated 23rd October 2017 and notification No. 41/2017 – Integrated Tax (Rate) dated 23rd October 2017 provide for supplies for exports at a concessional rate of 0.05% and 0.1% respectively, subject to certain conditions specified in the said notifications.
  • It is clarified that the benefit of supplies at concessional rate is subject to certain conditions and the said benefit is optional. The option may or may not be availed by the supplier and / or the recipient and the goods may be procured at the normal applicable tax rate.
  • Also, the exporter will be eligible to take credit of the tax @ 0.05% / 0.1% paid by him. The supplier who supplies goods at the concessional rate is also eligible for refund on account of inverted tax structure as per the provisions of clause (ii) of the first proviso to sub-section (3) of section 54 of the CGST Act.
  • It may also be noted that the exporter of such goods can export the goods only under LUT / bond and cannot export on payment of integrated tax (Refer Notification No. 3/2018-Central Tax, dated 23.01.2018).
  1. Requirement of invoices for processing of claims for refund:
  • It has been noticed by the Board that for processing of refund claims, copies of invoices and other additional information are being insisted upon by many field formations.
  • It was envisaged that only the specified statements would be required for processing of refund claims because the details of outward supplies and inward supplies would be available on the common portal which would be matched. Most of the other information like shipping bills details etc. would also be available because of the linkage of the common portal with the Customs system.
  • However, due to delays in operationalizing the requisite modules on the common portal, in many cases, suppliers’ invoices on the basis of which the exporter is claiming refund may not be available on the system.
  • For processing of refund claims of input tax credit, verifying the invoice details is quintessential.
  • In a completely electronic environment, the information of the recipients’ invoices would be dependent upon the suppliers’ information, thus putting an in-built check-and-balance in the system.
  • However, as the refund claims are being filed by the recipient in a semi-electronic environment and is completely based on the information provided by them, it is necessary that invoices are scrutinized.
  • A list of documents required for processing the various categories of refund claims on exports is provided in the Table below. Apart from the documents listed in the Table below, no other documents should be called for from the taxpayers, unless the same are not available with the officers electronically:



Type of Refund


Export of Services with payment of tax (Refund of IGST paid on export of services)

  • Copy of FORM RFD-01A filed on common portal
  • Copy of Statement 2 of FORM RFD-01A
  • Invoices w.r.t. input, input services and capital goods
  • BRC/FIRC for export of services
  • Undertaking / Declaration in FORM RFD-01A

Export (goods or services) without payment of tax (Refund of accumulated ITC of IGST / CGST / SGS

  • Copy of FORM RFD-01A filed on common portal
  • Copy of Statement 3A of FORM RFD-01A generated on common portal
  • Copy of Statement 3 of FORM RFD-01A
  • Invoices w.r.t. input and input services
  • BRC/FIRC for export of services
  • Undertaking / Declaration in FORM RFD-01A

Please note that the above instructions shall apply to exports made on or after 1st July, 2017.

Members may kindly make a note of the above.

Thanking you,

Yours faithfully,



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