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Invitation to participate in Hong Kong Fashion Week (Spring/Summer) from 9th to 12th July 2018

Ref: TP/Hong Kong/002                                                                                7th May 2018

To: Members of the Council

Re: Invitation to participate in Hong Kong Fashion Week (Spring/Summer)  from 9th to 12th July 2018

We are glad to inform you that the Council is mobilizing participation of its member-companies for participation in Hong Kong Fashion Week for Spring/Summer being held from 9th to 12th July 2018 at Hong Kong Convention and Exhibition Centre in Hong Kong.

Hong Kong Fashion Week for Spring/Summer is Asia’s largest Fashion Event, and one of the most well-established Events in the Industry Calendar. This Int’l Fair offers a fantastic spread of the very latest in fabrics, made-ups, yarn, fashion accessories and apparels, and it provides an excellent opportunity to participants as debut zones to optimize buyers’ sourcing selection. The premium Fair in the region is expecting around 1,200 worldwide exhibitors. Previous edition of the Fair attracted 13,285 buyers from 68 countries and regions.

Market Potential:

This renowned Fair in Hong Kong puts you at the centre of the booming textile market, which has become the “World Trading Hub”. Moreover, Hong Kong is unrivalled as the gateway to the vast market of the Chinese mainland. Hong Kong’s Textiles Industry has a modern garment sector. Textiles Industry of Hong Kong serves to the local clothing mainland and other offshore production bases. Hong Kong is one of the leading net exporting countries of textile products. 

Chinese mainland market continues to be a driving force for Hong Kong Fashion Industry. The mainland consumers generally find Hong Kong clothing brands trendsetting, fashionable and tasteful. They are willing to pay an average premium of 36% to purchase Hong Kong branded apparels. Hong Kong Fashion Week for Spring/Summer serves an effective springboard for traders to expand their business in mainland and Asian market.

Hong Kong – A huge Textile Market:

Hong Kong's Textiles Industry serves not only the local clothing manufacturers, but also those on the Chinese mainland and other offshore production bases. Capitalizing on the long experience in the manufacture of textiles, many Hong Kong companies are also engaged in textile trading. Hong Kong’s Textiles Industry is reputed as a supplier of quality dyed and printed fabrics. It is also strong in cotton spinning, denim weaving, knit-to-shape panel knitting and fine-gauge cotton knit manufacturing.

Asia is the leading market for textiles exported from Hong Kong – accounting for 93% of the total textile exports. Of the top 10 destinations for textiles exported from Hong Kong, nine of them are in Asia with the Chinese mainland being the predominant export market.

Highlights of the Fair:

Name of the Event                                       :          Hong Kong Fashion Week for Spring/Summer

Venue                                                           :          Hong Kong Convention & Exhibition Centre, Hong Kong

Dates                                                            :          9-12 July 2018 (Monday, Tuesday, Wednesday & Thursday)

Organizers                                                   :           Hong Kong Trade Development Council (HKTDC)

SRTEPC is organizing participation of member-companies from fabrics/yarn and accessories section, while AEPC is organizing participation of its members from apparel section as the Lead Agency.

No. of booths                                                 :           SRTEPC has decided to take 25 booths to make “India Pavilion” at Fabrics/Accessories Zone.

Product Coverage                                          :           All kind of Fabrics, Made-ups, Yarns, and Apparels / Clothing (Spring / Summer collection), Fashion / Clothing Accessories, Jewelries, Hand Bags and other related items.

Size of furnished booths                              :           Though the standard size of booth is of 9 sqm size, a very limited number of 6 sqm sized booth will beavailable for accommodating very small companies.

Participation Charges payable for booths of 9 sqm and 6 sqm sizes for SRTEPC members:           

Sr. No.

Particulars

Costs of booths / Participation Charges (Rs.)

For a Furnished booth of 9 sqm

1 (a)

Actual Cost for a 9 sqm Booth offered by the Organizers

2,60,000

1 (b)

Less: Amount of MAI subsidy by SRTEPC from MoC to eligible member-participants (for 9 sqm booth)

1,00,000

1 (c)

Amount of participation fee payable (after MAI grant) for 9 sqm Booth

1,60,000

1 (d)

Less: Early Bird Discount for 9 sqm (if payment is made on or before 25th May'18)

10,000

1 (e)

Net Amount of participation fee payable after Early Bird Discount (if payment is made on or before 25th May'18)

1,50,000

1 (f)

Net Amount of participation fee payable (if payment is made after 25th May’18). No Early Bird Discount can be availed after 25th May’18

1,60,000

For a Furnished booth of 6 sqm

2 (a)

Actual Cost for a 6 sqm Booth offered by the Organizers

1,85,000

2 (b)

Less: Amount of MAI subsidy by SRTEPC from MoC to eligible member-participants (for 6 sqm booth)

70,000

2 (c)

Amount of participation fee payable (after MAI grant) for 6 sqm Booth

1,15,000

2 (d)

Less: Early Bird Discount for 6 sqm (if payment is made on or before 25th May'18)

5,000

2 (e)

Net Amount of participation fee payable after Early Bird Discount (if payment is made on or before 25th May'18)

1,10,000

2(f)

Net Amount of participation fee payable (if payment is made after 25th May’18). No Early Bird Discount can be availed after 25th May’18

1,15,000

Booth Package: 

For 9 sqm for Fabric Booth:

1 Wooden cabinet, 4 meter hanging rail, 1 slanted wooden shelf, 3 Spot light (yellow), 2 long arm spotlight (yellow), 1 Meeting table, 3 Chairs, 1 Waste paper basket, 1 Standard Fascia board and Carpet

For 9 sq.mtrs for Yarn/Accessories booth :

3 Wooden Cabinet, 6 meter shelf, 3 Spotlight (yellow), 2 long-arm spot light (yellow), 1 Meeting Table, 3 Chairs, 1 Waste paper basket, 1 Standard Fascia Board, Carpet

For 6 sqm for Fabric/Yarn/Accessories:

Carpet, Facia board, 1 Lockable Cabinet, total 2 mtr Hanging Rail/Shelf, Wooden Shelves, 1 Table, 2 Chairs, 2 Spot lights, 1 Waste Paper Basket.

Terms & Conditions for participation:

  • A furnished booth will include the above furnitures mentioned in the booth package. Any other extra requirements, not included above, will have to be borne by participants on the basis of additional costs, which will be charged by the Organizer of the Exhibition. 
  • Exhibition is organized with financial grants under the MAI Scheme of Ministry of Commerce and Textiles, and hence the participation fee for SRTEPC member-participants will highly be subsidized.
  • Eligibility for financial assistance under Market Access Initiative (MAI) scheme:

As per Notification no. 11/197/2016-E&MDA dated 16.02.2018 of Ministry of Commerce & Industry, Department of Commerce (E&MDA) Division reg. eligibility for availing MAI grant with following conditions are applicable:

“A maximum of three participations in a particular trade fair/ exhibition would only be eligible for MAI assistance, i.e. members who have availed assistance three times (including past cases) for a particular fair / exhibition thereafter have to participate in that fair on their own. Further MAI funding support shall only be provided to a member for a maximum of two MAI events in a year.

  • MAI assistance shall be permissible to regular employee / director / partner / proprietor of the company. Assistance would not be available to exporter of foreign nationality or holding foreign passport.
  • Selected companies will have to depute their representative/s to the Fair at their own costs. 
  • The expenses of airfare and hotel accommodation for participating company-representatives are not included in the participation fees.
  • Allocation of booths will be made on the basis of “Draw of Lots”.
  • All corner booths will be allocated with additional charges: (1). For a 9 sqm sized booth: Rs. 10,000, and (2). For a 6 sqm sized booth: Rs. 7,000.
  • Name of participants, who paid full amount of participation charges on or before the Draw of Lots date, shall be considered for allotment of Booths.
  • No change in booths, once allotted would be entertained under any circumstances.
  • Participations would be accepted on First-Cum-First-Serve basis. Hence, if more than 25 applications are received, waitlisted participants will be maintained, and their participation would be considered on FSFC basis, in case any vacancy arises. 
  • Disclaimer: SRTEPC will not be responsible for the turnout of buyers/buying agents for any BSM/fair/show, etc. The Council will have no liability, whatsoever, for any kind of refund or payment in this regard. 

Visa:

The Council shall facilitate efforts of participants to obtain “Hong Kong Visa” with the help of the concerned Indian Mission/Consulate, and the Ministry of Textiles, Govt. of India, though necessary arrangements will have to be made to obtain Visa by participants themselves with their own costs.

Hotel Reservation:

Though the necessary charges for hotel accommodation etc. will have to be borne by the concerned member-participants, the Council, will help participants in booking their hotel accommodation at competitive rates in a specified hotel/s in Hong Kong, which will be finalized in co-ordination with the concerned authority in Hong Kong.   Participants will also be free to book their accommodation at any hotel of their choice.

Travel Arrangements: 

An Official Travel Agency will be arranged for booking air-tickets. The Agency will provide details of suggested flight schedules etc. and do the needful for participants in this regard. However, air-fares will have to be borne by participating company-representatives, and the same to be paid directly to the Travel Agency. All participants will also be free to book their air-tickets through their own Travel Agents.

Cancellation Policy:

Withdrawal of participation from the above Exhibition will be allowed on the basis of the following:

  1. 40% of participation charges will be forfeited, if a company withdraws after confirmation of participation by the Council.
  2. 85% of participation charges will be forfeited, if a company withdraws latest by 5th June 2018.
  3. No refund will be available, if withdrawn thereafter.

In view of the above, since time available is very short to book space for participation in the above Fair, you are requested to confirm your participation with full payment by cheque/DD to be drawn in favour of “The Synthetic & Rayon Textiles Export Promotion Council, Mumbai” along with the duly filled in enclosed “Application Form at the earliest, but not later than 5th June 2018. 

In order to save time, member-participants may also like to make the above payment through RTGS/NEFT directly to the Council on the basis of SRTEPC’s Bank details given in the Application Form.

We look forward to receiving your confirmation soon.

Regards,

S. BALARAJU
EXECUTIVE DIRECTOR

Encl: “Application Form (download)

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