Clarification regarding requirement of documents for online IEC applications

Circular No.ES/316 /2018-19                                                              December 13, 2018

VERY IMPORTANT

To: Members of the Council

Dear Member,

Kindly refer to Council’s earlier Circular No.ES/153/2018-19  dated 10^th August, 2018  wherein O/o DGFT had issued Trade Notice No. 23/ 2015- 2020 dated 08^th August, 2018 notifying the new procedure for online IEC applications, and mandated that online application for IEC would require only 2 documents to be uploaded i.e.

1. Address proof of the applicant entity
2. Cancelled cheque bearing entity’s pre- printed name or Bank Certificate

In this connection, DGFT has observed that there is confusion among  members of Trade about as to in whose name IEC is going to be issued and also, about the address and proof thereof.

Now, O/o DGFT has issued Trade Notice No. 39/2018-19 dated 12^th December, 2018 clarifying regarding requirement of documents for online IEC applications.    

O/o DGFT has clarified the following-

• IEC is to be issued in the name of the firm. So application has to be made in the name of a firm (Proprietorship/ Partnership/ LLP firm/ HUF firm/ Individual or a Company that includes Government Undertaking/ Public or Private Ltd. Company/ Section 25 Company/ One Director Company/ Registered Society/ Trust).

• Since there is a need to keep record  as to who is submitting application on behalf of the firm, the person/ individual who is submitting the application on behalf of the firm is the applicant.

• The mobile number and email id of the applicant will be used for verification and subsequent log.in. Both cannot be changed simultaneously at any point of time.

• The address of the firm and documents in support of that address are required. In case, the document in support of the address of the firm is in the name of some other name (eg. Y) an NOC from ‘Y’ in favour of ‘X’ is also required  in addition to document in support of address in the name of ‘Y’. Both the documents will establish the address in favour of the firm (X).
   
• The proprietorship company can submit address proof in favour of individual (proprietor) and it need not necessarily be in the name of the firm.

• Clarification on Bank Certificate/ pre- printed cancelled cheque:

1. Either a pre- printed cheque or a bank certificate has to be uploaded.
2. Pre-printed cheque should have the name of the account holder pre-printed by the bank. A cheque without pre-printed name of the account holder is not acceptable.
3. Pre-printed cheque should be in the name of the firm. However, in case of proprietorship firms, pre- printed cheque may be in the name of the individual (proprietor).
4. Pre-printed cheque can be of a savings account or a current account.

For detailed information regarding clarification, members may kindly refer to Trade Notice No. 39/2018-19.

Members may kindly make a note of the above.

Thanking you,

Yours faithfully,

S. BALARAJU
EXECUTIVE DIRECTOR