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TENDERS

APPOINTMENT OF EVENT MANAGEMENT AGENCY FOR ‘SOURCE INDIA 2018’

The Synthetic & Rayon Textiles Export Promotion Council is organizing ‘Source India 2018, a global Reverse Buyer Seller Meet in Surat from 28th September to 30th September. The Council wishes to appoint an Event Management Agency to organize the event. The full scope of work is given below:

Event Conceptualisation Services:                     

  • Suggest various themes relevant for the exhibition, opening ceremony and seminar;
  • Identify and suggest various key stake holders and supporting associations for co organising the event and obtain their concurrence;

Event Management Services:

  • Provide a dedicated Project Manager for execution of the event;
  • Provide advisory and coordination services and including:

Preparation of a 360 degrees event blue print, discussions and approval with client
Event Budgeting, Cashflow and Income / Expense Statement
Vendor selection process and appointment of:

                             -        Design Agency
                             -        Website
                             -        Official Stand Contractor
                             -        Social Media Consultant
                             -        Travel Partner      
                             -        F&B
                             -        Security
                             -        Housekeeping
                             -        Permissions
                             -        Onsite Registration

  • Coordinating the creation of an exclusive Website for promotion and registration with selected vendor
    • Floor Plan finalization (Total area available is 10500 sq. mts. Booths are to be constructed in 2800 to 3000 sq. mts, with the other area for VIP Seating, Buyers  Lounge, SRTEPC Lounge, Theme Pavilion, Fashion Show area, Dining Area, Registration Desk, Meeting area etc. The event will be held at the South Gujarat
    • Chamber of Commerce & Industry, Convention Centre in Surat)
    • Hosted Buyer Travel Package Finalisation
    • Live Activation of Online Application, Online Hosted Buyers
    • Finalisation of Exhibitors manual
  • Corordinating the accommodation and travel arrangements with the officials of the Council
  • Coordinating with the vendor to construct the Theme Pavilion including all its elements
  • Coordinating with trade associations in 13 Overseas Markets for organizing Roadshows to promote the event among prospective buyers
    • Finalisation of Event Visitor Promotion Strategy inclusive of:

                             -        Social Media
                             -        Print
                             -        OOH
                             -        Radio Jingles / TV
                             -        Direct Mailouts

  • Conference Programme planning, speaker search, conference flow design.
  • Conference Programme planning, speaker search, conference flow design.
  • Opening Ceremony, Networking Event Plan finalization
  • Organizing Buyer Seller Meetings on a prescheduled basis
  • Onsite Event Management (including organizing standby for power requirements and Wi Fi Connectivity) from Possession to Handover
  • Post Event Post Show Report submission

Regular MIS (weekly) will be required to be sent during the entire period of the association. Kindly send us the quote at the earliest.

Please submit your quotes in sealed envelope by 25th May 2018 before 5 pm at below given Council’s address.

The Synthetic & Rayon Textiles
Export Promotion Council
Resham Bhavan, 78, Veer Nariman Road,
Mumbai - 400020, India.


APPOINTMENT OF FASHION SHOW ORGANIZER FOR ‘SOURCE INDIA 2018’

The Synthetic & Rayon Textiles Export Promotion Council is organizing ‘Source India 2018, a global Reverse Buyer Seller Meet in Surat from 28th September to 30th September. The Council wishes to appoint an agency to organize the Fashion Shows. The full scope of work is given below:

We propose to have 6 to 8 sequences on each day, which means presenting the products of 6 to 8 member companies on each day. Each sequence will consist of 6 to 8 creations. Thus in all there would be a minimum of 36 garments being exhibited or a maximum of 64 garments being exhibited on each day. We request you to send us your most competitive quote for the following scope of work:

  1. Organization of the Fashion Shows end to end
  2. Coordinating with our members to source fabrics for creation of garments
  3. Create the garments for the sponsoring members
  4. Arrange for the choreography of each sequence
  5. Create a ‘Theme’ for each of the sponsoring companies product based on their genre (product category, i.e. women’s fabrics, suiting, Indian ethnic wear, western wear, home textiles etc)
  6. Arrange for suitable sound, music and lighting as required for a fashion show
  7. Provide specifications of the ‘Ramp’ area in advance to build the same.
  8. Arrange for transportation and food for all the models and coordinators and also hotel accommodation for one night (28th Night)

Please submit your quotes in sealed envelope by 25th May 2018 before 5 pm at below given Council’s address.

The Synthetic & Rayon Textiles
Export Promotion Council
Resham Bhavan, 78, Veer Nariman Road,
Mumbai - 400020, India.


APPOINTMENT OF  TRAVEL & HOTEL ACCOMMODATION AGENCY FOR ‘SOURCE INDIA 2018’

The Synthetic & Rayon Textiles Export Promotion Council is organizing ‘Source India 2018, a global Reverse Buyer Seller Meet in Surat from 28th September to 30th September. The Council wishes to appoint an agency to handle the travel and hotel accommodation services for our invited foreign buyers. WE will be inviting nearly 200 buyers from across the world to the event and sponsoring their return economy class airfare, free hotel accommodation for 3 days and transportation during the event.

Request you to send us a proposal for associating with us as our travel and accommodation partner. The broad framework of service required would be:

  1. Booking of International leg of tickets and domestic leg of tickets for all participants. Domestic leg largely from Delhi to Surat such that they reach on 27th September post 12.00  hours and check out on 30th September.
  2. Best rate for 5 star hotel accommodations in Surat.
  3. Tentative costs of transportation (Innova) for our guests from hotel to the venue (South Gujarat Chamber of Commerce & Industry Convention Centre, Surat)
  4. No. of staff deployed for the project including at the international and domestic airport to arrange for smooth entry and exit.

Sr.No.

Countries

1

Algeria

2

Argentina

3

Brazil

4

Colombia

5

Czech Republic

6

Chile

7

Ecuador

8

Egypt

9

Hungary

10

Indonesia

11

Iran

12

Israel

13

Jordan

14

Kenya

15

Lithuania

16

Malaysia

17

Mexico

18

Morocco

19

Myanmar

20

Nepal

21

Nigeria

22

Peru

23

Philippines

24

Poland

25

Romania

26

Saudi Arabia

27

Singapore

28

Slovakia

29

South Africa

30

Sri Lanka

31

Thailand

32

Tunisia

33

Turkey

34

UAE

35

Uganda

36

Ukraine

37

U.K.

38

Uzbekistan

39

Vietnam

Please submit your quotes in sealed envelope by 25th May 2018 before 5 pm at below given Council’s address.

The Synthetic & Rayon Textiles
Export Promotion Council
Resham Bhavan, 78, Veer Nariman Road,
Mumbai - 400020, India.

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